Any event regardless off the size or scale primary runs because of the efforts of people working the event. Without them, the event cannot run smoothly and things would most likely descend into chaos. Ultimately it is people that make these things work, and for many events these people are outsourced from private companies. But you may be wondering, how do you go about choosing event crew agencies that are suited to you, and what kind of services do they provide? In this article we will give you the low down when it comes to staffing and setting up for your event or festival.
There are many event crew companies out there, and they all work in slightly different ways, but essentially they all do the same thing. They facilitate the hiring of temporary staff that is required to put on day events, festivals and parties. Comprehensive event crew agencies like TenTen Events can actually take care of almost all of the personnel side of running an event. They can provide the staff necessary to set up and run almost any style event, whether it is a one-day beer festival, or a 3-day dance music festival.
This is a question that gets asked a lot, and there is always some confusion as to what exactly an event agency can do for event organisers. It is not always very well known that most event crew agencies can provide staff for the running of the festival as well as build teams. Festival and event staff need to be dependable and adaptable, so any event company that is worth its salt will have a reputable selection of staff that want to bring something to the event. Events that require marquees and other temporary standing structures will require a company that can supply the marquee and put it up. There are many different shapes and sizes of marquees and tents, so having a company that can cater to a wide range of needs in important.
If you have an event coming up, you need to get your staffing requirements sorted well in advance, as this is literally the glue that holds your event together. Here is a quick run down of the process you will need to go through when selecting a staffing company.
Ascertain your needs for the event
Before you do anything, you should have already have a plan in place for the running of the festival. This includes, parking, entrances and exits, stages, exhibitions, vendors, stalls etc. You should also have a clear idea of what your capacity is.
Contact local and national event crew companies
Once you have an idea of your staffing needs, you can then contact event hire companies. They will need to know the scale of the event, and should be able to give you numbers for staffing personnel and set up crew.
Manage your time effectively
Event crew companies will hire equipment by the day (sometimes by the hour) and people by the hour, so make sure you make a complete plan of how long you will need each element for so you are not over spending or under hiring.